Basketball Season Information

Whether you're a player, parent, team manager or coach, we want all the information available to you at your fingertips. Save this page for quick reference on how it all works.

Players

We know you love to play, here's the low down on how it all works.

Coach

This legend brings the team together allowing the support and growth of players.

Team Manager

Bringing the cohesion to the team, this role takes care of families and payments.

Players

Here is all the information you will need to get started playing your season here with Helena Basketball.

Location of Games

Games are played from Mundaring Arena, located at 50 Mundaring Weir Road, Mundaring, WA and Mundaring Christian College, 1605 Walker St, Mundaring. A mix of indoor and outdoor courts can be used, depending on the season.

Playing Days & Times

All fixtures can be accessed by anyone at any time. To find your teams information please head to PlayHQ. Find your team's fixtures HERE.

Download the app MY HOOPS to get quick access to your HBC games, game times, teams, ladders, players' info and the rest. ⛹️‍♂️ Add your teams to your favourites for ease of use. Follow this link to download today https://www.playhq.com/au/apps/myhoops

Need a walk through on how to set up, watch the video here: HBC FB MYHOOPS

Playing days and times vary between seasons and age groups. Please refer to the relevant season information page for current details.

Games run for 2 x 20-minute halves. with 3 minutes break at half time.

Uniforms

Jerseys are club property and are provided to players for games. After each game, players must change out of their jersey and return it to their Team Manager. Jerseys are stored together in the team uniform tub between games.

Team Managers will organise either washing of the jerseys or a parent washing roster for their team.

Players must purchase their own HBC shorts through PlayHQ.

Please ensure you are wearing the current HBC uniform. Wearing an incorrect or previous HBC uniform may result in a five-point penalty being applied to the team.

If you as a player requires a different jersey size, please contact the club to arrange a swap. Please do not swap jerseys between players or teams without letting us know, as the club allocates and tracks all jerseys.

If you have any questions about sizing or uniforms, please use the size chart via the PlayHQ shop or the size chart below.

Jersey Size Chart

Uniform Requirements

• Player top: must be tucked in at all times for boys & girls.
• Undergarments, e.g., skins under shorts or singlets under tops, must be black, white, or the dominant colour of the playing top.
• Nails must be clipped.
• No jewellery (including earrings/watches).
• Hair must be tied back if below the shoulders.
• Mouthguards are optional but encouraged.

Communication

Your Coach and Team Manager are your first points of contact throughout the season. They will keep you informed about training, fixtures, team requirements and other important information.

If you need further assistance, please contact Helena Basketball Club via the details on our Contact page

Game Day Conduct

HBC is committed to providing a positive and respectful environment for players, coaches, referees, volunteers and spectators.

Players and families are expected to follow HBC and Hills Raiders codes of conduct at all games and training sessions.

View HBC Policies & Codes of Conduct HERE.

Weekly Fees

There is a weekly fee that is done by the Team Manager on the day of the game, this is court fees, refs etc.

For this to happen we use the App TEAMPAY.

When joining just sign up for yourself or and your child. That way if ever we need to use, system access can always be added. Once you’ve set up your payment, name or and child’s name. You can add team to player. Team Managers will send a Team Code for the seasons payments to be allocated.

*** Please do not set up a PIN for payment authorisation, because if you are not available we can’t put the teams payment through and they don’t allow you to play without payment going through.***

In relation to the TeamPay, payments are allocated each week prior to the game by the Team manager. The total weekly cost is split by the team evenly.

***We can’t start and allocate Game fees or play until all are signed up so please do sooner rather than later ***

For more information on setting up and using TEAMPAY, check out this PDF.

Team Trophies & Awards

HBC provides two end-of-season awards for U12–U18 teams, generally a Most Valuable Player Award and Coaches Award.

Your Coach and Team Manager will manage the award and voting process throughout the season.

Extra Support - Helena Basketball Club Facebook Group

oin our members Facebook Group for club updates, reminders and other information relevant to HBC players and families.

Join the group by heading here "Helena Basketball Club Members"

Coaches

Thanks so much for volunteering your time to work with our Helena players. We really couldn't do this without you.

Coaches

Fixtures

All fixtures can be accessed by anyone at any time. To find your team's information, please head to PlayHQ.

Find your team's fixtures HERE.

Grading will be conducted over the first three rounds of competition.

If you have any concerns about how your team fits within their current division, please do not hesitate to contact us.

Training

We are very fortunate that Helena College allows us to use the outdoor court at the Darlington campus and the two outdoor courts at the Glen Forrest campus.

Please get in touch with our Registrar via HBC email with any questions or to set up your preferred team's weekly training.

Please remember that school requirements will always take precedence over basketball training, and there will be times during the season when the courts will not be available. We will always try to give you notice if this happens.

For junior teams, two adults must be present at training. If your team is training alone, please ensure a parent or second adult remains for the duration of the session.

Siblings and friends of players are not the responsibility of the coach and must be supervised by a parent or guardian.

Equipment & Coach Shirts

Coaches are provided with training equipment, basic first aid supplies and basketballs. Please look after the basketballs – they are one of our biggest equipment costs. You’re welcome to mark them neatly with your team name.

If there are any issues with the equipment in your kit, please reach out to arrange a replacement:

equipmenthelenabasketballclub@gmail.com

Coach and Team Volunteer shirts are provided to club volunteers. Please wear the current HBC Coach shirt when representing the club. Return these at the end of the season with the supplied uniform jerseys.

Subs during the game

HBC domestic basketball is inclusive, and Coaches should aim to keep playing time as equal as possible across all players throughout the season.

SUBTIME is a useful free app for managing player rotations and playing time. Coaches may also delegate management of substitutions to a parent or assistant where appropriate.

Special Rules

Hills Raiders has specific guidelines to maintain an environment in which all our participants get to enjoy themselves regardless of their skill level.

Coaches are responsible for understanding the rules applicable to their team’s age group.

Refer "Score Margin Policy" and the specifics below.

More than 30 points – under 14s and above

When a team is winning by more than 30 points from under 14 and above the “Mercy Rule” applies.

Half-court defence only – NO full court press. This includes post a score and all inbounding.
Play man to man at least an arm length, keeping hand out.
No double-teaming players.
Ensure stronger players are subbed evenly with weaker players.

More than 20 points – under 12s

Half-court defence only – NO full court press. This includes post a score and all inbounding.
Play man to man at least an arm length, keeping hand out.
No double-teaming players.
Ensure stronger players are subbed evenly.

Regardless of Margins – Under 8s and 10s

Half-court defence only – NO full court press. This includes post a score and all inbounding.
In all out of bound situations in the offensive front court, all players must vacate the keyway.
Play man to man at least an arm length, keeping hand out.
No double-teaming players.
Ensure stronger players are subbed evenly.

Most importantly – be a good sport and role model to not only your players, but to the other team.

The above points can be adhered to by all teams and most importantly can be monitored by refs and the committee. If they are not adhered to from the referee, then a technical foul will be applied to the coach.

Hills Raiders
By-laws

This is your go to document, for all information you could possibly need to support your players, parents, coaches and teams.

Refer to the "Hills Raiders Basketball Association BY-LAWS Document" which includes the following information.

HILLS RAIDERS BASKETBALL ASSOCIATION VISION.....................................................................6

WHO IS BOUND BY THESE BY-LAWS...........................................................................................6

WHERE DO THESE BY-LAWS APPLY?...........................................................................................6

PART A – BY-LAWS......................................................................................................................7

1 UNIFORMS..........................................................................................................................7

2 ILLEGAL PLAYERS ................................................................................................................7

3 SENIOR PLAYER ELIGIBILITY ................................................................................................8

4 JUNIOR PLAYER ELIGIBILITY ................................................................................................8

5 UNDER 20’S OPEN COMPETITION ELIGIBILITY...........................................................................8

6 TEAM REGISTRATION .........................................................................................................9

7 INJURED PLAYERS ...............................................................................................................9

8 TEAM SHEETS .....................................................................................................................9

9 SCOREKEEPERS .................................................................................................................10

10 BENCHES...........................................................................................................................10

11 GAME BALLS .....................................................................................................................10

12 PLAYING RULES.................................................................................................................10

U8s and U10s Modifications. ......................................................................................................................... 10

U12s and U14 Modifications..........................................................................................................................10

Senior Mixed Modifications........................................................................................................................... 11

All Grades ...................................................................................................................................................... 11

13 FORFEITS...........................................................................................................................12

14 PAYMENT OF AFFILIATION FEES/FINES ............................................................................12

15 CLEARANCES.....................................................................................................................13

16 REFEREES AND GROUND PERSONNEL ..............................................................................13

17 TEAM DUTIES....................................................................................................................13

18 POSTPONEMENT OF FIXTURED GAMES ...........................................................................13

19 INCLEMENT WEATHER .....................................................................................................13

20 TEAM MANAGER/COACH .................................................................................................14

21 RULES FOR HILLS RAIDERS BASKETBALL OFFICIAL WEBSITE.............................................14

22 PROTESTS AND DISPUTES.................................................................................................15

23 ALCOHOL AND DRUGS AND SMOKING.............................................................................15

24 CHILD PROTECTION ..........................................................................................................15

25 PREGNANCY... .................................................................................................................. 16

26 BULLYING ......................................................................................................................... 16

27 ANTI-DISCRIMINATION AND HARRASSMENT.................................................................. 16

PART B –CODES OF CONDUCT...................................................................................................17

B1 PLAYERS ............................................................................................................................................... 17

B2 PARENTS............................................................................................................................................... 17

B3 SPECTATORS ......................................................................................................................................... 17

B4 ADMINISTRATORS ................................................................................................................................ 17

B5 COACHES AND OFFICIAL SUPPORT STAFF ............................................................................................. 17

PART C – PROCEDURES.............................................................................................................17

C1 COMPLAINTS HANDLING PROCEDURE..................................................................................................17

C2 INVESTIGATION PROCEDURE ................................................................................................................ 17

C3 COMPLAINTS HEARING PROCESS.......................................................................................................... 17

C4 FOR HANDLING ALLEGATIONS OF CHILD ABUSE ................................................................................... 17

C5 TRIBUNAL PROCEDURE ......................................................................................................................... 17

PART D – POLICY DOCUMENTS.................................................................................................17

D1 SCORE MARGIN .................................................................................................................................... 17

D2 TAKING OF IMAGES .............................................................................................................................. 17

D3 SOCIAL NETWORKING SITES ................................................................................................................. 17

D4 BWA ZERO TOLERANCE POLICY ............................................................................................................ 17

D5 MEMBERS PROTECTION POLICY ........................................................................................................... 17

D6 SUNSMART POLICY ............................................................................................................................... 17

D7 FIRST AID POLICY .................................................................................................................................. 17

D8 WABL ALLOCATION POLICY FOR HRBA DOMESTIC COMPETITION ........................................................ 17

PART E – REPORTING DOCUMENTS .........................................................................................17

E1 CONFIDENTIAL FORMAL COMPLAINT REPORT FORM ........................................................................... 17

E2 CONFIDENTIAL INFORMAL COMPLAINT REPORT FORM........................................................................17

E3 CONFIDENTIAL TRIBUNAL CHECKLIST/OUTCOME FORM....................................................................... 17

Player Uniform Requirements

Communication

Coaches and Team Managers should work together to keep players and families informed throughout the season.

HBC uses a Coach & Team Manager WhatsApp group to communicate important club information, updates, and reminders directly with team volunteers. Coaches and Team Managers will receive a link upon registration.

Teams may also use WhatsApp, email or another agreed communication method to communicate with their own players and families about training, absences and other team updates.

Your Team Manager will generally manage team administration and communication, allowing Coaches to focus on coaching and player development.

If you need Club support, please contact HBC.

Weekly Fees

There is a weekly fee that is done by the Team Manager on the day of the game, this is court fees, refs etc.

For this to happen we use the App TEAMPAY.

In relation to the TeamPay, payments are allocated each week prior to the game by the Team manager. The total weekly cost is split by the team evenly.

***We can’t start and allocate Game fees or play until all are signed up so please do sooner rather than later ***

For more information on setting up and using TEAMPAY, check out this PDF.

Team Trophies & Awards

HBC provides two end-of-season awards for U12–U18 teams: a Most Valuable Player Award and a Coaches Award.

Teams should establish an MVP voting process from the beginning of the season so votes can be collected consistently throughout the season.

Coaches are responsible for selecting the Coaches Award recipient.

Extra Support - Helena Basketball Club Facebook Group

Helena Basketball Club has its own Facebook Group where up to date information, things of interest and Team/Player support is available.

Join the group by heading here "Helena Basketball Club Members"

Formal Requirements

All Coaches and Team Managers require a current Working With Children Check (WWCC).

If you don’t currently have a WWCC, please contact HBC and we will provide the required application form. The cost of the WWCC is subsidised by the Club.

Proof of your valid WWCC needs to be sighted by Hills Raiders Basketball Association (HRBA). Please bring your card with you at the beginning of the season so it can be checked.

Junior team volunteers are also required to complete the Safeguarding Children in Sport training. Link will be supplied to you directly if required.

Child Safety Quick Link: CHILD SAFETY PROTOCOL DOCUMENT

For WWCC or safeguarding questions, please contact:
compliancehelenabasketballclub@gmail.com

Team Managers

The Team Manager supports the Coach by managing team administration and communication throughout the season.

This includes keeping families informed, assisting with game-day requirements, managing TeamPay, coordinating team duties and managing the team’s playing jerseys.

Coaches and Team Managers should work together throughout the season to ensure their team has the information and support they need.

Team Managers

Fixtures

All fixtures can be accessed by anyone at any time. To find your teams information please head to PlayerHQ. Find your team's fixtures HERE.

Game Times Refer season information page

Games run for 2 x 20-minute halves. with 3 minutes break at half time.

Grading will be conducted over the first three rounds of competition.

If you have any concerns about how your team fits within their current division, please do not hesitate to contact us.

Please share each week with your players, the sooner the better so players and families can be sure they can attend game times.

Scoring of Games

There is an electronic scoring system done on iPad at each game. It is recommended that a weekly roster is created so there is an equal share of the volunteering by parents/players.

If you’ve not done this before or want a refresher, please find a link to a quick four minutes instruction video on how to use the system if you’d like to get familiar before the game. https://www.youtube.com/watch?v=OdTboL_uYqk

This task is simply scoring the points and fouls on provided iPad/laptop. The referee will show us if unsure and everyone can provide each other with assistance.

Absentees

If you do not have enough players available, or if members of your team are absent, you can arrange substitutes as required.

Please remind your team to let you know in advance if they are unable to attend due to a planned absence. If someone is unwell, they should let you know as soon as possible.

Substitute players must be registered with the Hills Raiders to be able to fill in for absentees for insurance purposes. They must also be in that age category (in a lower division) or younger. They can't play down a grade, as it's simply unfair.

Please be sure to check there is no clash of player numbers for the game. Additional uniform singlets can be provided if required.

Fill in players are to register at the Mundaring Arena Office before games commence on the form supplied by HRBA.

When scoring, please just update the team players on the scoring Ipad prior to the game so it reflects the team playing the game.

If you are having trouble finding enough players, please reach out, and we can ask around on your teams behalf.

If for any reason we have to forfeit a game due to not enough numbers we have to give 24 hours notice or an additional fee is due. The game fee must be paid regardless.

Training

We are very fortunate that Helena College allows us to use the outdoor court at the Darlington campus and the two outdoor courts at the Glen Forrest campus.

Please get in touch with our Registrars via email with any questions or to set up your preferred team's weekly training. Your Coach can do this also.

Uniforms

HBC playing jerseys remain the property of the Club and are managed by the Team Manager.

Each team is provided with a uniform tub containing the team’s jerseys. Players must return their jersey to the Team Manager after each game, and jerseys should remain together in the team uniform tub between games.

Team Managers are responsible for ensuring jerseys are washed and ready for game day each week. You can wash the jerseys yourself or organise a parent washing roster within your team.

Please ensure all jerseys are accounted for and the uniform tub is brought to every game.

If there are any issues with jersey sizing, missing jerseys or replacements, please contact HBC.

As Team Manager, you are responsible for:

Managing the team jersey set throughout the season.
Assisting with jersey allocation where required.
Returning the complete jersey set to the Club at the end of the season.

Players are responsible for supplying and wearing their own official Helena Basketball Club shorts.

If a player requires a different jersey size or there is a uniform issue, please contact the Club.

Uniform Requirements

• Player top: must be tucked in at all times for boys & girls.
• Undergarments, i.e. skins, undershorts or singlets under tops, must be black, white or the dominant colour of the playing top.
• Nails must be clipped.
• No jewellery (including earrings/watches). You can tape over jewellery if it can't be removed.
• Hair must be tied back if below the shoulders.
• Mouthguards are optional but encouraged. (Check with your private health care provider, as they are often fully claimable.)
• Sun cream is recommended when playing on outdoor courts.

Volunteer Shirt

Team Managers are provided with a Helena Basketball Club Volunteer shirt to wear throughout the season. Volunteer shirts remain the property of the Club and are to be returned at the end of the season.

Communication

We recommend that communications with players and parents be managed in the simplest way for your team. Most teams use a combination of email, text or messenger group chats to keep everyone informed.

Things you might share or need information about would be:

Training Days
Player absences
Substitutes
Game day changes
Fixtures

If you require assistance, please reach out to the club via the email on our contact page.

Access your team’s details through PLAYHQ and create your WhatsApp group.
Full details how to access can be found here: https://support.playhq.com/hc/en-us/articles/23955088566812-My-Teams-View-Squads

Coaches and Team Managers should work together to keep players and families informed throughout the season.

A Coach & Team Manager WhatsApp group is used by HBC to communicate important club information, updates and reminders directly with team volunteers. Coaches and Team Managers will be added to this group as required.

Weekly Fees

There is a weekly fee that is done by the Team Manager on the day of the game, this is court fees, refs etc.

For this to happen we use the App TEAMPAY.

In relation to the TeamPay, payments are allocated each week prior to the game by the Team manager. The total weekly cost is split by the team evenly.

***We can’t start and allocate Game fees or play until all are signed up so please do sooner rather than later ***

For more information on setting up and using TEAMPAY, check out this PDF.

Should there be a payment that can't go through, use this quick guide to process payments.

If there are regular problems with payments not going through please reach out to HBC to follow up further on your behalf.

Team Trophies & Awards

HBC provides two end-of-season awards for U12–U18 teams, generally a Most Valuable Player Award and Coaches Award.

Teams should establish an MVP voting process from the beginning of the season so votes can be collected consistently throughout the season.

The Team Manager can assist with coordinating and recording MVP votes, with the Coach responsible for selecting the Coaches Award recipient.